The list on Sunday evening
Anyone who lets several apartments writes the list for the week on Sunday: departures, arrivals, which apartment first, where bed linen is missing. If a booking is added or someone cancels, there are phone calls. On Saturday at 3 pm the question is whether apartment 4 is ready, and nobody has an answer until someone drives there.
The cleaning plan takes the list from the calendar and keeps it current. The cleaner sees their day on the phone, and you see what is done.
What the plan contains
Weekly overview
per cleaner: apartment, departure time, arrival time, time window, priority.
Linen and supplies
number of beds, towels, cot, extras from the booking.
Confirmation with photo
one photo per apartment after cleaning, with timestamp, visible to you.
Reports
damage, missing item, lost property, with a photo and two sentences.
Changes
a new booking, cancellation or changed arrival changes the plan and notifies the cleaner.
Access
with keyless check-in the cleaner gets their own code with a time window.
The holiday rental case: six units, one cleaner
| Item | Example value |
|---|---|
| Changeovers per week in season | 7 |
| Coordination per week today (list, calls, queries) | 60 minutes |
| Trips to check per week today | 1 |
| Time per 20-week season | about 35 hours |
| Time with the plan | a glance at the phone |
Example values. In addition there is the calm on Saturday when the photo arrives at 2:30 pm.
The aparthotel case: external cleaning
For houses with a service provider the plan is the interface: the provider gets departures and priorities, reports done, and the front desk releases the room. The daily briefing shows the status in the morning.
What you need
The bookings from your system via the integration, the mobile numbers of the cleaners and your rules: check-out time, check-in time, order, what should be reported.
When it is not worth it
- If you clean yourself and have only two apartments.
- If your service provider uses their own system with an interface; we then connect that instead of building a second one.
Prices
Setup
from 900 euros, including rules, templates and briefing of the cleaners.
Operation
29 euros per month on top of the operations contract, for up to three cleaners.
Process
Set rules and cleaners.
Generate the plan from the calendar, one week alongside today’s list.
Brief the cleaners, ten minutes on the phone.
Launch. Photos and reports stay stored for the period you set.
Frequently asked questions
Does the cleaner need an app?
No. The plan arrives by WhatsApp or as a link that works in the phone’s browser. Photos are uploaded there directly.
What happens with a last-minute booking?
The plan changes, and the cleaner gets a message with the change. Whether they confirm, you see in the plan.
Can we handle several cleaners and substitutes?
Yes. Apartments can be assigned to people, and substitutes take over the plan for a period.
Are the photos visible to guests?
No. Only you and the cleaners see photos and reports. They are deleted after the period you set.